Administration and reporting
The whole contract, from results to report
Results, budget, approvals, reports and the contract itself, in six tabs that read from the work your team already does.
Terms of Reference
Build your ToR the way you write it
Your own template, your own sections. Arrange the fields the way your organisation works, and let the contract, the activity and the expert pool fill in what they already know.
- ✓Your structure. Add, rename, drag and delete fields and sections.
- ✓Experts from the pool. Their CV and profile go with the ToR on export.
- ✓The funder's clock. See how long each ToR has been waiting, and what it holds up.
- ✓Spending locked until approval. Invitations, bookings and per-diems wait for the funder's yes, so no cost is ineligible.
Terms of ReferenceRegional workshop, Skopje
Task descriptionFrom the results frameworkFrom the record
Proposed expertElira Hoxha · 12 days leftCV attached
ApprovalSwitched on for this contractWith the funder · 4 days
+ Add field · rename, drag or delete any section
In the tool
Six tabs, one contract
Each tab reads from the same record: the events, missions, costs and timesheets your team logs elsewhere in Convenor.
OverviewResultsBudgetApprovalsReportsContract
01OverviewWhere the contract stands
- Spent, committed and left for the whole contract
- Next deadlines: reports, payment requests, audits
- Results on track at a glance, per reporting period
02ResultsYour logframe, in plain words
- Results and indicators with short names; funder codes kept as detail
- Each reading linked to the records behind it, with a trend
- Edit the framework; earlier reports keep the old version
03BudgetEvery line, every cost
- Planned, committed, spent and left per line
- Open a line to see each cost, the work it paid for and its document
- Move money within the rules, prepare payment requests
04ApprovalsWhat waits on the funder
- ToRs, expert changes and other requests in one list
- Days with the funder, and what each one holds up
- A switch: on for service contracts, off for most grants
05ReportsDrafted from the records
- Each section starts with the figures, the work and the proof
- Reviewers comment per section; a check lists what is missing
- Narrative, financial and final reports, in the funder's format
06ContractThe agreement and how the project works
- Grant or service contract, reporting periods, level names
- Versions and amendments, compared side by side
- Signed contract and annexes, linked to their version
How it connects
ActivitiesWhen approval is on, an approved ToR unlocks invitations and spending for its activity. For most grants you switch it off.
ExpertsExpert days planned in the ToR count against their budget.
MoneyCosts logged on events and missions land on the budget lines; signed timesheets count against expert days.
See it with your own project
Thirty minutes, with a project like yours.
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