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Contract & finance

The contract and the money, in one place

Budget lines, costs, approvals, the contract and the audit in one section, reading from what your team already logs.

Book a demo → How it runs ↓
Contract and finance in Convenor: the budget lines Contract and finance in Convenor: the budget lines
Contract total
€ 2,4 mdirect costs € 2.243.000
Spent so far
47%€ 1.128.400
With the funder
2 ToRswaiting for 9 days
Ready for audit
95%of proofs in place, gaps listed

How it runs

From signed budget to audit pack

The money follows the activities: every cost lands on its line with its proof, so the audit is ready before it is asked for.

  1. 01

    Set up

    Your signed budget, reporting periods and approval rules, from your own documents.

    Result: Budget lines
  2. 02

    Approve

    ToRs go to the funder with every version, and you see how long each one waits.

    Result: Money committed
  3. 03

    Spend

    Costs from events, missions and timesheets come in by themselves, each on its line.

    Result: Spent, always current
  4. 04

    Prove

    Every euro is linked to its ToR, its invoice and its evidence. What is still missing is listed, with who can fix it.

    Result: Ready for audit, in %
  5. 05

    Audit

    One zip per period, sorted the way an auditor checks, and a read-only link for the auditor.

    Result: The audit pack

Walkthrough

See it in action

From signed budget to audit pack.

Your signed budget, line by line: spent, committed, waiting, left.

In the tool

Six tabs, one contract

Each tab reads from the same record: the events, missions, costs and timesheets your team logs elsewhere in Convenor.

Overview

Where the contract stands
  • Spent, committed and left for the whole contract
  • Next deadlines: reports, payment requests, the audit
  • What waits on you, and what waits on the funder

Budget

Budget lines, expert days, payments
  • Planned, committed, spent and left per line, with a flag when a line runs ahead
  • Move money between lines: the contract's limits are checked, and you are told when the funder must agree first
  • Expert days per expert, and payment requests prepared from the financial report

Costs

Every cost, with its proof
  • Costs from events, missions and ToRs come in by themselves
  • Claims and per diems at the funder's rates, receipts attached
  • Each cost on its budget line, linked to the activity it paid for

Approvals

What waits on the funder
  • ToRs and contract changes in one list, with every version and answer
  • Days with the funder, and what each one holds up
  • A switch: on for service contracts under PRAG, off for most grants

Contract

The agreement, its documents, the contract manager
  • Grant or service contract, reporting periods, and the names your contract uses for results and activities
  • Amendment requests that know your contract's deadlines, such as 30 days' notice
  • Versions side by side, and the funder's contract manager with their own read-only view

Audit

The evidence, ready before it is asked for
  • Ready for audit as a number: proofs in place against proofs needed, per cost, timesheet and activity
  • Every gap listed with who can fix it, weeks before the audit
  • One zip per period, each cost with its invoice, quotes, payment and approval, and a read-only link for the auditor

Next step

See it with your own project

Thirty minutes, with a project like yours.

Book a demo → Start onboarding